EPALE - Electronic Platform for Adult Learning in Europe

All you should know about the financial rules related to EU research and innovation projects. Attend before you submit the next financial report or before the financial auditors visit you. If possible, please attend before you submit the proposal with a “badly” developed budget.  

Day1 (14:00 CEST - 3 May 2022): Essentials of the Financial Rules in H2020 and Horizon Europe 

The first part of the series – will be introducing all financial rules to EU funding in general and specifically to the R&I framework programmes. 

• How to harmonise national accounting protocols with the H2020/HE Grant Agreement articles 

• Budgeting and planning: Why it is the most crucial part?  

• What is a cost-reimbursement? What is lump-sum financing?   

• Actual costs and unit costs? Which one should I choose?  

• What makes any cost eligible? How to make them eligible? 

• Linking a cost to the project? What makes them direct costs?  

• Can I report indirect costs? If not, why not? 

Day2 (14:00 CEST - 4 May 2022): Personnel Cost calculation in H2020 and Horizon Europe

The second part of the series will be introducing the calculation methods, the choices the programme is making available for us and how it affects our budget development and reporting practices in our organisation. Prepare for the period when we report both based on H2020 and HE rules. 

• Who and when can be charged to the project? 

• Actual or unit-based personnel costs calculation – so what? 

• Project-based remuneration in HE 

• Identifying eligible salary costs 

• Calculation routes – monthly or yearly? 

• Daily rate calculation in HE? 

• Productive hours – should I accept 1720? 

• Calculation methods for productive days from hours 

• Freelancers and temporary employees 

• Secondment – what is the added value? 

• What makes a timesheet bulletproof? 

Day3 (14:00 CEST - 5 May 2022): Third parties, Subcontractors and other direct costs in H2020 and Horizon Europe

The third session in the series is about the grey zone financial topics. All that you will report depends on contracts, national rules, and organisational policies. It may sound easy – follow your own rules – but the picture never shows a fully black or white choice.  

• Third-party articles – why there are more than one? 

• Resource needed or service outsourced? 

• Subcontractors or linked third parties? 

• Which one should be foreseen? Which one would your office prefer? 

• Travel costs – for employees and for others – is there a difference? 

• Equipment and other assets – how to calculate your facility costs efficiently? 

• Internally invoiced items in H2020 and in Horizon Europe 

• Other goods and services – what’s in here? 

• How about internal cost transfers and charges? Are they eligible? 

• Funding rates, receipts, CFS rules and payments – learn them all! 

• Guarantee Fund vs Mutual Insurance Mechanism 

Why this webinar?

We have 20 years of experience in developing and implementing projects under the EU's research framework programmes. Under Horizon 2020, we have been involved successfully in over 30 projects, coordinating six of them. This event, as always, has been designed based on our direct hands-on experience with EU research and innovation proposals and is therefore 100% practice-driven.  

Over the past 15 years, we have delivered 500+ events attended by 10,000+ participants. Europa Media’s events are favoured by the participants, especially for their practical aspects. Feedbacks from previous participants show that our events are equally useful for:   

 •   Project managers and coordinators;    
•    Research advisers, EU grant advisers;    
•    Researchers;   
•    Financial managers and accountants;    
•    Grant officers and research administrators;    
•    NCPs.     

Coming from:     

• Higher education and research institutions;    

• SMEs and large companies;   

• Public institutions like schools, local governments or ministries;    

• Non-governmental organisations.    
     

Who is this webinar for? 

This webinar is for any financial administrator, project manager or grants adviser/research adviser who needs to understand all about finances. 

Who we are

Europa Media is a unique company supporting public and private organisations to develop successful project proposals and effectively manage projects under the EU's research and innovation programmes since FP5. Over the past 20 years, our team has been directly involved in writing successful proposals and coordinating and managing projects under different EU programmes. Under Horizon Europe we have already won 6 projects in the first calls. Under Horizon 2020, we have been involved in over 30 projects as coordinators and partners. Our workshops and seminars are designed based on this direct experience we have from our own proposals and projects - we discuss and reflect on a lot of specific problems during these events. They are therefore quite hands-on with real-life examples and stories. This practical approach has attracted over 10,000 participants from all over the world in the past 15 years.

INTERESTED TO SEE OUR WEBINARS AND OTHER SERVICES? 

The list of topics range from proposal development to post-project audit, covering the full R&I EU project lifecycle.